Wondering how to recall email in outlook? If your answer is yes, then I am here to help you out. There are often times when we end up hitting the send button without finishing writing an email. Even at times we just feel like we have to delete that mail that we have just sent in recall email in outlook 2016.
And in case if you are kind of in a similar situation. Then I will be talking about ways to recall an email in outlook.
Sounds good? Let’s just head into the topic without wasting much of the time:
Requirements for the recall function
First of all, it would be a good idea to know the requirements for the recall feature as you need to see how to retract an email in outlook. Emails sent through the Microsoft outlook can be deleted from the recipient’s inbox or replaced with a new email as long as these following conditions are met or how to recall email in outlook web app:
- Both email program means your email program and the recipient’s mail program should be connected to a Microsoft Exchange server.
- The email was sent within the same organizations using the Outlook desktop app or how recall email in outlook 365 or even how to recall email in office 365.
- The recipient has not opened the mail yet on recall email in outlook 2010.
If these conditions are met, then you can recall an email in outlook without any issues.
How to recall email in outlook 2016, 2013, and 2010
In order to recall email in outlook 2016, 2013 and 2010. You will need to follow these steps to retrieve email outlook:
Step 1: First of all, click on the sent items folder. You can find the folder on the left side of your Outlook window to get retrieval cues.
Step 2: Click on the “Sent Items” folder, which is on the left side of the Outlook window. (As you already know that all the outgoing messages are automatically stored in the sent items folder.)
Step 3: After that, you will have to select the mail that you would like to recall via outlook. So double click on it to open the email in a new window. Also, when you open an email in a new window, you will get to see a bunch of options.
Step 4: From here, you will need to click on the “Actions” button and then select the Outlook option “Recall This Message” from the menu and recall or replace an email message that you sent.
Step 5: Now, you will have to choose between two recall options. And these options are the:
- Delete unread copies of this message
- Delete unread copies and replace with a new message
You have to decide what you would like to do. Like do you wish to inform the other person to know about it or not?
In case if you would like to inform the other person about. Then you will have to check the box “Tell me if recall succeeds or fails for each recipient” and confirm your selection by click on OK button and retrieval failure.
Step 6: In the end, make sure that the recall was successful. The good part is that Outlook will always confirm you about the result of the recall. Also, if you have activated the corresponding function, the recipient of the message will also be informed about the recall.
How to ensure the recall is successful?
Now the question is how to ensure the recall is successful? Well, whether an already sent email can be replaced or not depends on the requirements listed above. As well as the app’s setting’s of recipients and know how recall email in outlook works.
However, here are some possible scenarios that can allow you to ensure the recall is successful.
Scenario 1: “Automatically process meeting requests and responses to meeting requests and polls” feature is enabled (as default)
The automatic process meeting requests and responses to meeting requests and polls feature are enabled as default and how to recall email in outlook web app.
Also, if the recipient has the “Automatically process meeting requests and responses to meeting requests and polls” feature enabled. Then both the original message and the message to recall the email will be stored in the recipient’s inbox.
In case if the recipient has not read the original email. Then the recipient will get informed that you have recalled the original message recall email in outlook 2007.
Also, if the message is mark as read when the recall message arrive. Then the recall attempt may get fail. Plus, the message will remain in the recipient’s inbox. Also, the recipient will be informed that you attempted to recall the message. Other platform also works like recall email gmail and in recall email in outlook 2013.
Scenario 2: The “Automatically process meeting requests and responses to meeting requests and polls” feature is disable.
If the recipient has not enabled the “Automatically process meeting requests and responses to meeting requests and polls” feature.
Then, in this case, both the original message and the message about the recall will be stored in the recipient’s inbox. Also, in case, if the recipient opens the message about the recall first. Then the original message may get delete. And this means the retraction will get successful to delete sent email outlook.
But in case if the recipient opens up the original email at first, the recall will be unsuccessful to outlook recall email or recall email in outlook 2010.
Scenario 3: An inbox rule moves the original email to another folder
Just in case if the recipient has defined a rule which allows the original email and the recall email to stored into different folders or else recall feature can fail.
Scenario 4: An inbox rule moves both the original email and the recall email to a different folder
In the end, if the recipient has defined a rule stating that both the email should be stored in the same folder. Then it will depend on which email the recipient is going to open at first.
If the recipient opens the recall message first or the original message may get delete. And as a result, the recall will be successful. But if the recipient opens the original message at first. It will be an unsuccessful recalling. You can also do it in how to recall email in yahoo or how to recall email in gmail and even if it is in recall email in outlook mac.
Overall, recalling an email in outlook is quite difficult. As it depends on quite a lot of things. So if your condition does not mean the above mentioned conditions. You will not be able to recall email. Anyway, for any questions, you can go ahead and comment below and get official email id on website here. This is how recall email in outlook or outlook on mac.
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